As much as possible, copy previous year's Wild Apricot form, and edit as needed.
Encourage all registrants (attendees, exhibitors, sponsors) to use Wild Apricot form, or make it the only choice.
Everyone should register, even those who we don't charge, such as speakers. That way, their preferences for meals will be accounted for. Have a separate no-charge registration page, and send that link only to those who should use it. Exhibitors have their own page as well.
2016 CPC set member rates after early registration period to match those for non-members. This keeps things simpler.
2016 CPC did not extend early registration period, as they found it to be self-deafeating. (2011 CPC did the same.) We need numbers to firm up plans with the hotel. As long as date is on or after October 1 (beginning of fiscal year in many hospitals) and firmness of date is made known to all, it works.
Use self-service as appropriate. For example, put badges out on registration table so that attendees can select their own, and let people pick up their own hospitality items, such as maps.
Item | Specs | # to buy | Comments |
Printable badges, Avery | 3 x 4" | ||
Badge holders for above, compatible with lanyards | |||
Lanyards | RL & JK have some--need more | ||
Folders | 150? | KSF will buy | |
Tickets--drink | 0 | VB has plenty | |
Tickets--scholarship | |||
Binder clips for posters | JCG will supply | ||
Poster boards? | 3' x 4' | 20 | |
Envelopes for tickets, if needed | |||
Small labels for names on envelopes | 150? | ||
Postcards (2017 people will supply) | |||
Small gifts for unpaid speakers & presenters | |||
Baskets with numbered tags for Scholarship | 45 |
JDG will buy more if needed |
|
raffle tickets for Scholarship | 4 partial rolls | JDG will buy more if needed | |
cash box for Scholarship Ribbons |
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