NAHSL 2016 CPC: Registration

As much as possible, copy previous year's Wild Apricot form, and edit as needed.

Encourage all registrants (attendees, exhibitors, sponsors) to use Wild Apricot form, or make it the only choice.

Everyone should register, even those who we don't charge, such as speakers. That way, their preferences for meals will be accounted for. Have a separate no-charge registration page, and send that link only to those who should use it. Exhibitors have their own page as well.

2016 CPC set member rates after early registration period to match those for non-members. This keeps things simpler.

2016 CPC did not extend early registration period, as they found it to be self-deafeating. (2011 CPC did the same.) We need numbers to firm up plans with the hotel. As long as date is on or after October 1 (beginning of fiscal year in many hospitals) and firmness of date is made known to all, it works.

Use self-service as appropriate. For example, put badges out on registration table so that attendees can select their own, and let people pick up their own hospitality items, such as maps.

• Works with other CPC members to determine items needed on registration form
• Works with Len Levin to create online forms through Wild Apricot--for attendees, exhibitors, those needing to be regsitered without fees
• Works with Marketing and Website chairs to remind potential attendees of early registration dates
• Monitors registration as it proceeds, reports to CPC at meetings. In last month before conference, reports weekly to CPC.
• Accounts for registration income and fees assessed by Wild Apricot, PayPal, etc.
• Works with people having difficulties with registration
• Leads effort to prepare registration packets, which is done with help of others on CPC