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ARIHSL: Bylaws and Policies

Association of Rhode Island Health Science Libraries

Current Documents

Note: Word document versions of the bylaws and PPM are available on a hidden page of the libguide, admin view only.

Polices and Procedures

Bylaws

 Association of Rhode Island Health Sciences Libraries

 BYLAWS

2015  

 

ARTICLE I.  NAME

The name of the organization shall be the Association of Rhode Island Health Sciences Libraries     (ARIHSL).

 

ARTICLE II.  STATEMENT OF PURPOSE

The purpose of this Association shall be to promote resource sharing and information exchange; to provide a symposium for professional development; to encourage and maintain interest in health science libraries; and to represent the interests of the Rhode Island health science library community.

 

ARTICLE III.  MEMBERSHIP

Section 1. Categories of Membership

Three (3) membership categories are identified by the following primary requirements. Secondary requirements are further enumerated in the ARIHSL POLICY AND PROCEDURE MANUAL. 

A. An Institutional Member shall be a Rhode Island institution, organization, or government agency having a library with a significant collection of health science materials. The institution will designate one (1) Institutional Representative who must have an ALA-accredited Master's Degree in Library and/or Information Science, to represent the institution in the business of the Association. 

B. An Individual Member shall be a person actively working in, involved with, or interested in health science libraries.

C. An Emeritus Member shall be a retired member who wishes to continue membership.

  Section 2. Rights and Privileges of Membership

Privilege

Institutional

Individual

Emeritus

A. To engage in resource sharing activities and to vote on issues related to same

x

 

 

B. To vote on issues affecting the entire membership

x

x

 

C. To hold elective and appointive office

x

x

 

D. To participate in the ARIHSL listserv (ARIHSL-L) and to receive notices of all meetings and events

x

x

x

E. To attend ARIHSL meetings and events

x

x

x

F. To pay member rates at sponsored events, e.g. Continuing Education programs

x

x

x

G. To be exempt from dues

 

 

x

 

ARTICLE IV.  MEETINGS

Section 1. The Association normally meets four (4) times per year. Business meetings are scheduled on the third Wednesday of the month in September, November, March and June. The Annual Meeting and election of officers shall be held in June. 

Section 2. Meetings shall be conducted in accordance with Robert's Rules of Order, Newly Revised.

 

ARTICLE V.  DUES

Section 1. The amount of the association dues shall be determined by the membership. Changes to the amount of the dues for each category of membership shall be determined by a majority vote of those present and eligible to vote at either the March, June or September business meeting, provided that the proposed changes has been communicated to the entire membership at least fourteen (14) days prior to the meeting. 

Section 2. Dues shall be due and payable on January 1st for the calendar year. 

Section 3. Dues shall be waived for Emeritus Members.

ARTICLE VI.  OFFICERS

Section 1. Elected officers shall be President, Vice-President/ President elect, Secretary and Treasurer. 

Section 2. Roles and responsibilities of officers are detailed in the ARIHSL POLICY AND PROCEDURE MANUAL.

  

ARTICLE VII.  EXECUTIVE BOARD

Section 1. The Executive Board shall consist of the elected officers: President, Vice-President /President-elect, Secretary, and Treasurer; and the immediate Past President, the ARIHSL Representative to the NAHSL Executive Board, and the chairs of the standing committees. The Executive Board shall assist the President in conducting the business of the Association. The Executive Board shall meet four (4) times per year or at the discretion of the President. 

Section 2. The ARIHSL POLICY AND PROCEDURE MANUAL shall assist the Executive Board and the membership in the planning and management of the Association's programs and services. It shall provide ongoing practical guidance as well as supplement and elaborate on the Association's Bylaws.

ARTICLE VIII.  ELECTIONS

Section 1. The officers shall be elected each year by a majority vote of the members attending the Annual Meeting.

ARTICLE IX.  STANDING COMMITTEES

Section 1. Standing committees shall be

a. Education

b. Membership

c. Nominating

d. Website

Section 2. Roles and responsibilities of standing committees are detailed in the ARIHSL POLICY AND PROCEDURE MANUAL.

ARTICLE X. AMENDMENTS

Section 1. These bylaws may be amended at any ARIHSL business meeting by a majority of those present and eligible to vote, provided that the amendment has been communicated to the entire membership at least fourteen (14) days prior to the meeting.

Section 2. Amendments to the ARIHSL POLICY AND PROCEDURE MANUAL will be approved by the Executive Board as necessary. The specific changes made will be communicated to the entire membership within fourteen (14) days.